Purchasing & payables
Follow the purchase. See what needs attention.
Connect requests, orders, receipts, and invoices so purchasing and finance teams can investigate discrepancies and prepare authorized payments.
Early partnerships
12 billed. 8 received.
4 items need investigation
Compare the invoice with the receipt before preparing payment.
An example of the work
Illustrative workflow. Payment preparation does not confirm that money has left the bank.
Raise a requisition, record the approval, and prepare the supplier order.
Record what arrived and compare the invoice with the order and receipt.
Bring exceptions to the responsible person and prepare authorized payment records and files.
Procurement’s planned responsibility spans sourcing requirements, events, supplier evaluation and awards, supplier relationships, and the purchasing work through payment preparation.
Purchasing and payables are the current demonstration focus. Sourcing is transitioning from the contract workflow into Procurement as part of the planned suite architecture. The broader ERP ambition belongs to Exagium as a suite.
Follow the purchase from request to order, receipt, invoice, and payment preparation. Matching compares the records so people can focus on discrepancies and decisions.
Approvals, receipts, and exceptions retain the person responsible and their history. Payment-file creation prepares instructions; it does not move money or confirm bank settlement.
Configure purchasing and payables workflows around your team’s approval process, with named responsibilities at each step. Discuss your requirements in a demonstration.
Contracts owns agreement language, negotiation, amendments, renewals, and obligations. Procurement’s planned scope owns sourcing and supplier awards, followed by orders, fulfillment, and payable review. An award does not by itself authorize an agreement or an order. The sourcing transition and product integration remain in development.
Onboarding, commercial qualifications, relationship reviews, performance, and development, using a supplier record shared across the suite.
Commercial eligibility, quality restrictions, and payment approval remain separate decisions. Contracts owns agreements; Quality owns formal quality cases.
Physical receipts, services acceptance, shortages, damage, returns, and evidence of fulfillment.
Arrival, quality release, commercial acceptance, and invoice eligibility are distinct. Each decision retains its authority and evidence.
Quantities, locations, reservations, transfers, issues, counts, and stock movements, including quarantine.
Quality authorizes disposition. Inventory records custody and movement. Procurement handles replenishment and commercial remedies.
Invoice matching, holds, disputes, credits, approvals, and preparation of authorized payment records and files.
The accounting system owns posted liabilities, the general ledger, cash, reconciliation, and confirmed settlement. Payment preparation does not execute payment.
Other products
